How to Accomplish Your New Year Resolutions

Okay, it's 2013, and if you are like most people, you have a set of new year resolutions. (Come on, admit it: One of them is to lose weight and get in shape, isn't it? My son is irritated how the gym parking lot is overcrowded until mid-February, when most of those people will give up on their fitness program.) However, when 2014 rolls around again, how many of the items on your list will you have accomplished?

I speak to many organizations about dealing with change or rejuvenating their job searches, and both topics involve accomplishing goals. I make to-do lists every year, and I fulfill a fairly high percentage of my goals. For example, over the last five years, I built a new website, read a number of new books each year, published my own book, earned two advanced Toastmaster designations, created two new keynote speeches, learned to speak Italian on a conversational level, and got a solo with my singing group (singing in Italian, incidentally). I'm not exactly Tim Ferriss, but I can claim to have done many of things I set out to do. Here are the steps that will help you reach your annual goals.

1) Presume that time management is achievable.
Don’t let anyone tell you “no matter how organized we are, there are always only 24 hours in a day.” I find that thinking limiting and negative.  While it’s true that each of us have the same number of hours, we can always optimize them.

2) Find out where you're wasting time and eliminate them.
What are your time-bandits? Don’t spend too much time surfing the Internet, reading e-mail or social media, or making personal calls. Tracking your daily activities will disclose what you are actually accomplishing, which is an important step in time management. (Example: I don’t turn on the TV during the day unless I see that an important event has happened.

3) Use a time management tool.
 This is the most important step. To physically and actually manage your time, you need to know where it's going now and then plan how you're going to spend your time in the future. You can use a calendar or a software program, such as Outlook, to schedule events know in advance what you will be doing. I'm low-tech, so I use an ordinary to-do list.

4) Set Your Priorities.
No matter which tool you use, it is still important to set realistic expectations, or else you are bound to be disappointed. That is the problem with to-do lists or other lists of goals: They may enumerate all the things you need to do, but they don't actually help you accomplish them. If you simply make lists of the things you need to do, odds are that they will remain unfinished far longer than you think they will. There are two reasons for that. First, we need to break down our projects into specific actions that will help us reach our goals. For example, if your goal is "write an article," don't just have "write an article" as your goal. First, set your objective. Then, set a deadline to write your outline. Next, set a goal of writing each day. And have a deadline to have the final draft completed. 

 

 I use the A, B and C priority system. A's are things you need to accomplish ASAP. I try to do as many A's each day as I can. B's are "nice to do" things, like cleaning the bathroom or buying a new in basket for the office. These can wait. C's are low priorities, but they are often the things we use to fill our days to make us feel as though we really accomplished something, yet they make no meaningful impact on our lives. Push the C's off as much as possible.






5) Establish routines and stick to them as much as possible.
Know each day which tasks will help you meet your long-term and short-term goals as described above. If you have 20 tasks for a given day, how many of them do you truly need to accomplish what you want to do? Prioritization will help you with that. Get up at the same time every morning. Exercise and eat breakfast at the same time. Take a break around the same time.  End the day at a prescribed time and get to sleep at the right time every night. Rinse and repeat.


Setting a routine includes limiting the things you shouldn't do. Distractions to avoid includes e-mail, social media, eating meals, and needless appointments. Either avoid these things altogether or schedule them so they don't get in your way.
 6) Learn to let go.
My most simple advice are these five words: You Can’t Do It All! And you should not expect to do it all. For effective time management, you need to let other people carry some of the load. Is it really that important that the bathroom is dirty when you are preparing for a critical job interview? Clean the bathroom after they make you the offer!

I wish you luck in all you do and all you want to do in the coming year.